All DCPS School Program Providers are required to register with DCPS before working with DCPS schools. The registration process allows DCPS to learn about programs and ensure organizations are aware of policies and procedures School Program Providers must follow before working in our schools and any costs associated with using DCPS facilities.

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How to Check:

• Each school should have at least one person with access to the School Partnerships Database to check if an organization is "Registered" as a School Program Provider

• If you need access, please contact DCPS.Partnerships@k12.dc.gov.

Registered School Program Providers (SPPs) may approach schools to see if their programs align with the needs of their community or if space is available in their building for their program.

 

Whether simply hosting an organization in the building or collaborating on a program for students, working with SPPs requires an investment of time and resources from both the school and the SPP. Organization should provide programming to support school goals or fill gaps. 

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See our School Partnership Toolkit for tips on how to align on goals and expectations to ensure a successful partnership.

If an organization is providing a program in collaboration with DCPS, the partnership must be solidified through an official agreement (memorandum of agreement, purchase order/contract). An agreement is not required if an organization is simply using DCPS facilities and/or not collaborating directly (recruiting students, sharing student data, etc.) with DCPS. 

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How to Check:

• If an organization is charging for their services, you should have the purchase order and/or contract

• If they are providing free services, reach out to the Partnerships Team (DCPS.Partnerships@k12.dc.gov) to confirm there is an agreement on file.

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NOTE: Agreements of any kind cannot be signed by anyone at the school and must be signed by the Chancellor (for MOAs) or the Office of Contracts & Acquisitions (for POs/contracts). 

All staff and volunteers must be cleared through the DCPS Clearance Office before working in a building where DCPS students are present for DCPS programming, including SPPs who are not working in collaboration with DCPS but are operating in a building while DCPS is serving its students. No other clearances will be accepted. 

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How to Check:

• Each school should have two people designated to check clearances through the Clearance Database. 

• If you do not know the individual who has access to check clearances, reach out to DCPS.Clearance@k12.dc.gov. 

DCPS buildings are managed by the Realty Office at the Department of General Services. Depending on the nature of the partnership with the school, fees for rent and related services such as custodial support and security may be applied. Facilities Use Agreements are required even where there are no DCPS students present for DCPS programming at the time the program is using the building.

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How to Check:

• Each organization working in your school outside of regular school hours must have a Facilities Use Agreement that was signed off on by your school principal. Be sure to keep these documents on file with your school. 

Any programming provided to DCPS free of charge may be considered an in-kind donation. To adhere with rules and regulations governing donations, organizations offering free programming to DCPS must register their donation information with DCPS. 

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How to Check:

• Reach out to DCPS.Partnerships@k12.dc.gov to confirm a donation agreement is on file. 

• To understand how to receive donations, click here.